Mangaliliu Primary School – July 2016

 

MANGALILIU ROAU PRIMARY
SCHOOL REBUILDING REPORT
SHaRM Pikinini Ecole Foundation
In conjunction with Rotary D9910, Cyrille Mainguy, Ratua Foundation, Vila Hardware, the Beach Bar, Vanuatu Drilling and Mangaliliu Roau School plus many other donors
Report prepared for the Ministry of Education July 2016 –  Mangaliliu Roau Primary School

This project has now been successfully completed and the full reporting is
now available online under “Completed Projects”.   Many thanks to all
supporters and donors for their support.

 

Final Reporting

Post-Pam April 2015

A project working group consisting of Ratua Foundation, Cyrille Mainguy and for Association de Mele, together with SHaRM Pikinini Ecole Foundation (“SHaRM”) confirmed support to the School following SHaRM member Stuart Friend’s inspection of the school. The project was discussed as to how our Group could assist and a rebuilding proposal with Headmistress Gabriella was formulated by SHaRM to gain donors to assist with the required funding.

Prior to Cyclone PAM, Mangaliliu Roau School Board and villagers were attempting to continue and construct the new classroom for their School for Years 7-8 children. They held a master plan for development of their School over the coming years and the SHaRM team met with original builder John Kaloroa, now an elder of the village. The building was originally commenced by the Ministry of Education in March 2013 but was subsequently abandoned and left in a deteriorating state.

On the night of 13th March 2015, Cyclone PAM moved straight across the face of Havannah Harbour resulting in some damage to the Village and the School. Damage consisted of natangora roofing on two classrooms, and the kindergarten, still to be repaired. These two island-style School classrooms and office are still in use as is the kindergarten. Ultimately, these two island classrooms will be repaired and the tarpaulins removed so they will become other facilities within the school upon completion of the Year 7-8 classroom. The general life of these island structures is approximately 5 years. We have been told the kindergarten is now overdue for replacement.

Secondly, the School and Committee were attempting to take over construction of the partially built classroom for Years 7-8 and a new administration/library/office room. Although Cyclone PAM did not further damage this partially constructed building, with the downturn in villagers’ income and their inability to fund further rebuilding or full school fees, this building has sat for the past year since Cyclone PAM without any further work being completed.

Following is a plan and layout of the School complex. Identification of the School Building consisting of one classroom, library and administration building which is the subject of this report is marked “green” on the top right-hand side of the plan.

The redrawn plans for rebuilding of this partially started building were then prepared by Cyrille Mainguy following further inspection of the school complex in late March 2016.

SHaRM was approached by Rotary Pacific D9910 and a project proposal was forwarded and accepted by Rotary in April 2016. Rotary D9910 joined with the project team to jointly undertake the funding of this project proposal.

The successful fundraiser was then held on 8th May 2016 by SHaRM members at Island Magic Restaurant which was held to bridge the gap anticipated with any anticipated shortfall or overspend. This event raised an additional 236,750 vatu from a “Mothers Day” luncheon and enabled the project team to commence the project immediately. A successful auction of donated Mother’s Day gifts and baskets were auctioned off by guest auctioneer Wayne Lance. The luncheon was coordinated by SHaRM members were treated to a wonderful mother’s day lunch hosted by Gerry and Jan Smelik from Island Magic.

Rebuild

The combined project team under the guidance of Project Engineer, Cyrille Mainguy, Consulting Engineer and Project Management, commenced the rebuilding of the classroom under the guidance of Bob Webber, an Australian Builder who volunteered his time to SHaRM. Both Bob and SHaRM member, Stuart Friend were on site from 16th May 2016 and work commenced with Bob overseeing the construction work with local tradesman and builders.

Coordination of all the supplies, quotations and deliveries was completed by SHaRM members Stuart and Deb Friend who also offered support, physical input and guidance to the team plus ensuring the work flowed along according to our project timeline.

Donor input….

At the commencement, the SHaRM’s team coordinated the entire donor funding with either cash payments or in-kind assistance enabling this project to be completed to the highest standard expected. Donor funding was confirmed via :

• Ratua Foundation
• Cyrille Mainguy, Consulting Engineer and Project Management
• Association de Mele
• Rotary D9910
• BlueScope Lysaght
• SHaRM Pikinini Ecole Foundation
• The Beach Bar
• Vanuatu Drilling
• Port Vila Hardware
• Vila Distribution-Hardware
• Nigel Kittow
• Bob Webber and village volunteers from Mangaliliu
• SHaRM Foundation

Donor Work Commenced …

The work at Mangaliliu commenced on 9th May 2016 with the drilling of a deep water well to enable fresh drinking water to be freely available to the school children attending the Mangaliliu School. Jono Toomey from Vanuatu Drilling was the first donor on-site which immediately provided instant access to water during the construction phase and the school post-construction.

Vanuatu Drilling’s input to this project providing a very valuable asset to this school enabling all school children to get access to safe drinking water at all times and this deep water well will, once the project is nearing completion, will be piped to the tanks plus have a pump installed, the latter being funded by the project.

The building reconstruction work was more major than first anticipated. The  building required total strengthening of all the roofing trusses and straightening of walls which then provided a strong foundation for totally new roofing iron donated by BlueScope Lysaght to be installed.

On 13th June 2016 the premises were ready for rendering and interior finishing work with painting and refurbishing both the interior and exterior of this Building which commenced around 22nd June 2016.

SHaRM members Helen Collier-Kogtevs, Ed Kogtevs and two volunteers from Melbourne, Geoff and Cheryl Bedford, completed interior painting, finishing work by installing blackboards and painting and guiding the volunteer team from Mangaliliu Village to complete the outside painting. Ed Kogtevs from SHaRM also fully completed the installation of the electrical wiring ready for power to be connected by the end of 2016.

During the rebuild, the SHaRM group engaged five local Mangaliliu labours plus two more experienced builders who were paid for the duration of the building work. At the commencement of the rebuild they were all working under the direction of Bob Webber. Unfortunately, partially through the rebuilding Bob Webber had to return to Australia on urgent business so SHaRM member Stuart Friend stepped into this role providing regular input plus worked alongside the two more experienced builders Kalo and Alick who stepped up to fulfil the role of foreman.

Cyrille Mainguy, as project engineer for this project has been overseeing the work throughout the total reconstruction phases and completion.

 

COSTINGS 

Final cost for the total rebuild was       :

Details	Donor	Vatu
Plans and Drawings and project overseeing and engineering	Cyrille Mainguy	Unknown donation
Materials purchased via PVH	Ratua Foundation	200,272
Materials purchased PVH, VH	Rotary D9910	426,373
Roofing Materials– supply long run roofing sheet and Flashings and accessories	BlueScope Lysaght	335,430
Materials Discount – Port Vila Hardware	Port Vila Hardware	Unknown donation
Washers and Screws – roofing washers and screws (amount unknown)	The Beach Bar and Promedical Cyrille Mainguy	Unknown donation   7,605
Materials for building, finishing and exterior finishing, cement, mesh plus paint and submersible water pump	SHaRM Foundation	320,490
Cement – Rendering and Volunteers – Mangaliliu Roau School and Villagers	Mangaliliu Roau School and Village	25,000 (approx)
Electrical installation and materials	Ed Kogtevs- donation	unknown donation
Wages – Wages for period of rebuilding – 7 weeks	SHaRM Foundation	363,000
Water Well Drilling – deep water well	Vanuatu Drilling- donation	388,800
Water Tank	SHaRM Foundation	38,700
Total cost of the Rebuild – Classroom-Library- Administration		2,105,670 VT

Outcomes Achieved Rebuilding Class 7-8 Classroom and Administration Office 

Date	Donor	Action	Outcome Achieved
Deep water well	Vanuatu Drilling	Fresh clean water and continuous supply for the school	A donation after our proposal was confirmed and generously accepted by SHaRM
New administration office complete with shelving and desks	SHaRM Foundation	Relocation from Island house to new complex	Well ventilated and roomy with good light and room for library
Backpack Bags for all the children	Ratua Foundation and New Caledonia Congress (via Cyrille Mainguy)	Donation of backpacks which contained stationery and pens etc	Each children from kindy to Class 7-8 were provided with a fully provisioned school back pack
School Uniform Distribution – donation from PSW Quality Apparel via SHaRM’s Melbourne container	SHaRM Foundation	Blue, yellow and pale blue additional uniforms supplied to Mangaliliu for allocation to all school children	Each children should have received items from this consignment free of charge as required
Library Books and Teacher Resources	SHaRM Foundation	Books, readers, stationery items provided	Better stocked library and resource provisions
Class 7-8 students relocated to finished classroom	All donors	Class moved from Island structure to finished classroom	Well ventilated, light dry, and spacious classroom and a very strong structure has been undertaken in the rebuilding
New desks	Private donor – Japanese	Villagers have constructed new desks from materials donated	New desks and facilities for Class 7-8 students
Wired for Power	SHaRM Foundation via Ed Kogtevs	240 volt wiring and lighting installed – in the interim can be run on generator power	Power is expected to the village via UNELCO by Dec 2016
Safe structure to act as Cyclones Safe Premises	All donors	Very strong structure	This building will be a safe sanctuary for future disaster relocation for the school and/or villagers

Spreadsheet of SHaRM Foundation expenses –

Total costs via SHaRM Foundation – 1,148,563 VT which included Rotary D9910 contribution as follows:

 

Donations to Project – made direct to SHaRM Foundation

 

 

 

Cyrille Mainguy – Association de Mele – paid direct

 

WORK VARIED FROM PROPOSAL BUT UNDERTAKEN VIA PROJECT 

Some quotations for the proposed rebuilding were gestimates via our proposal. Unfortunately when costed were well outside of the funds held for the finishing works.

• Tiling in lieu of tiling – all floors have been ground smooth and sealed – sealer provided by SHaRM (Stu Friend)
• Solar was costed and given the decision of UNELCO and on their advice – 240volt installation was undertaken in lieu of undertaking two installations
• Garden an instant garden was completed in front of the classroom with the assistance of the Mangaliliu children, plants were provided by SHaRM member – Helen and SHaRM members and helpers from the village planted an instant garden
• Shelving in the library and administration room were installed (supplied by SHaRM)
• Teacher Desks and filing cabinets (supplied by SHaRM) from SHaRM’s Melbourne container
• Teaching resources (supplied by SHaRM)
• Books and stationery for use within the library – (some supplied by SHaRM)

INSPECTION AND SIGN OFF BY CYRILLE MAINGUY, PROJECT MANAGER FOR MANGALILIU 

Working with Cyrille Mainguy, Project Manager, Cyrille has been reporting throughout the rebuild of this Building providing interim technical reports following inspections directly to the Ministry of Education and ensuring this repair and rebuilding was completed to a very high standard.

Cyrille will provide this report to the Minister of Education, and the Ministry of Education following his final inspection of Building and circulation of this report.

For and on behalf of the Project Group for

Mangaliliu Roau School Rebuild

Per: Stephanie (Steph) Neilson/Stuart Friend

Dated: 30 July 2016

 

(Attached)

1. Photos of the Building before and during the rebuilding
2. Acknowledgements
3. Photos of progress in rebuilding 

Work in progress with roofing being completed 18th May 2016

New roofing supplied for installation 29th May 2016 and rebuilding progress

 

 

Acknowledgements:

 

Many thanks to all those who contributed to make “Building a brighter future for Vanuatu’s children” …. Our special thanks to you all from SHaRM Foundation and the project team …. 

 

• Cyrille Mainguy, Engineer and Project Management for project managing the rebuild Rotary D9910 Pacific Funding via Lindsay Ford and members
• Ratua Foundation – Isabelle Henon Vanuatu Drilling – Jono Toomey BlueScope Lysaght – Narcisse Sumptoh
• SHaRM Pikinini Ecole Foundation – Steph Neilson, Stuart Friend, Helen Collier-Kogtevs, Robin Culph, and Deb Friend
• SHaRM Foundation -Electrical installation – Ed Kogtevs SHaRM Foundation Volunteers – Cheryl & Geoff Bedford Port Vila Hardware – Alain Liew
• Nigel Kittow – Generator supply
• Vila Distribution – Hardware – Wayne Lance The Beach Bar and Promedical –roofing screws
• Bob Webber and builder team of John Kaloroa (original builder), William Billy, Jacob Kaltuk, Kalotiti Lore, Joseph Kaltuk, Erick Kalsau, Andrew Kaltuk, Bradley Billy, Alick James and Dick Manses
• Island Magic – Mothers Day fundraising – Gerry & Jan Smelik
• Mangaliliu Roau School parents, labourers and helpers during the rebuilding
• School Board and Committee assisting during the rebuilding and Mamas for their provision of meals for the volunteers